Accounts Payable
FTRI seeks energetic individual for the position of Accounts Payable in a not-for-profit environment. Qualified candidates must meet the qualification as described below in Qualifications. Qualified candidates must complete the application and submit to FTRI. FTRI offers excellent benefits and salary commensurate with years of experience. No phone calls or emails.
Essential Duties and Responsibilities
Include the following. Other duties may be assigned.
- Prepares and processes purchase orders. Receives purchase order requests for Administrative, Equipment and Outreach department expenditures. Prepares purchase orders and posts charges to appropriate accounts.
- Reviews purchase orders and invoices for the Administrative, Equipment and Outreach departments for accuracy. Verifies quantity and types of units received by each Regional Distribution Center (RDC) or direct purchase orders. Reconciles purchase orders with invoices, assembles invoice packet, and processes for payment by date stamping, coding with account number, and verifying invoice total. Submits to Business Manager for review and approval for payment.
- Performs bookkeeping procedures as assigned.
- Prepares and processes credits against invoices for undelivered equipment, returns or similar transactions.
- For Automated Clearing House (ACH) payments, prepares cover pages, identifies account number and invoice totals.
- Maintains Accounts Payable files and assists in organizing other agency files. Copies, files and stores records for accounts payable transactions. Delivers, organizes, and retrieves, as needed, files housed in off-site storage facility.
- Receives and codes invoices. Verifies invoice information and charges, assembles back-up documentation, and submits package to Business Manager for review and approval for payment.Prepares and prints checks after final approval from Business Manager. Assembles checks and all support documentation. Forwards to Business Manager for signature processing.
- Upon signature, files invoice package and mails payments
- Examines telephone bills, credit card statements and other vendor charges to verify accuracy and legitimacy. Investigates questionable charges.
- Electronically posts expenditures, maintains account balances, and monitors budgets for Outreach and Administrative Departments.
- Reconciles invoices, purchase orders, check registers, and other payables transactions against general ledger accounts. Prints end of the month accounts payable reports and submits to the Business Manager.
- Prepares monthly Administrative, Equipment and Outreach Budget Reports and submits to Business Manager for review and compilation.
- Responds to payment and credit inquiries from vendors and RDCs. Investigates charges, payments, and account status as appropriate.
- Maintains inventory of office supplies. Monitors supply levels for routine office supplies. Shops catalogs and vendors; prepares purchaser orders; places orders; receives and stocks supplies.
- Tracks the inventory of office furnishings, fixtures and equipment and record as fixed asset or inventory. Identifies, records and tags new items purchased, properly discards broken or obsolete items and conducts a physical inventory annually.
- Oversees facilities and equipment maintenance and repair. Conducts inspections and schedules the servicing, cleaning, and/or repair of office equipment and facilities.
- Performs clerical duties such as typing, mail-outs, filing and other activities for FTRI Managers as needed.
- Receives, date stamps and distributes incoming mail. Logs in all payments received from remitting telecommunications companies, RDCs and miscellaneous receivables by date, check number, vendor, and amount. Forward checks to the Accounts Receivables desk for processing.
- Supports team with answering incoming calls during peak periods.
- Entering potential applicant information into AIMS database
Other Duties
- Participates in training as required.
- Assists with other accounting duties and special projects, as necessary.
- Performs other duties as assigned.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Requires practical knowledge of posting entries in accounting software and reconciling general ledger accounts.
- Requires practical knowledge of generally accepted accounting principles related to accounts payable functions and the accounting process and Company policies and procedures.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals, contracts, catalogs, purchase orders, and invoices.
- Ability to write routine reports and general business correspondence.
- Ability to effectively communicate orally or visually and in writing. Ability make inquiries or respond to questions from vendors, clients, Public Service Commissioners, Board Members, RDC representatives, and the general public.
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and area. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
- Must be able to operate computers, printers, copiers, scanners, telephones, postage meters, and other standard office equipment. Requires ability to operate TTY or other special telecommunications equipment.
- Requires proficiency in word processing, spreadsheet, database, network, and accounting software applications.
- Requires ability to plan and organize own work, handle multiple priorities, and accurately perform duties with minimal supervision.
- Ability to work independently and cooperatively, assisting others as needed.
- Must exercise discretion and tact regarding confidential and sensitive information.
- May occasionally be required to work overtime or a flexible schedule.
Apply Now
Complete the application and return via email to:
jobapplication@ftri.org
or via mail to:
FTRI
c/o Job Application
1820 East Park Avenue
Suite 101
Tallahassee, FL 32301